Designation: Office Assistant
Location: Ambernath
Band: 5C
Experience: 1 – 4 Years
Key Responsibilities:
- Office Administration: Support day-to-day office operations, including office opening procedures, maintaining cleanliness and discipline, and ensuring the smooth functioning of office activities.
- Courier Management: Handle incoming and outgoing couriers, maintain dispatch records, and ensure timely delivery and receipt of documents and materials.
- Documentation & Filing: Maintain proper documentation, organize files, update records, and ensure systematic storage of office-related documents.
- Inventory Management: Assist in regular inventory checks, maintain stock records, and coordinate the storage, movement, and logistics of demo units.
- Meeting Coordination: Assist in organizing monthly meetings, including scheduling, meeting room arrangements, venue bookings, and other necessary arrangements.
- Vendor Coordination: Coordinate with vendors for office requirements, assist with vendor documentation, and follow up on service requests and deliveries.
- Installation Report Management: Coordinate the collection of installation reports, assist with data entry and uploading, and maintain updated records.
- Event Support: Assist in coordinating exhibitions, events, and other business activities, including logistics, creative requirements, and post-event documentation.
- Office Supplies Management: Monitor office stationery and other essential supplies, maintain stock records, and ensure timely replenishment.
- General Administrative Support: Provide day-to-day administrative assistance to internal teams and support other office-related activities as assigned by management.
Requirements & Skills:
- Bachelor's Degree in any discipline.
- 0–2 years of relevant experience in office administration or coordination.
- Basic proficiency in MS Office applications, particularly Word, Excel, and PowerPoint.
- Good verbal and written communication skills in English.
- Strong organizational and multitasking abilities.
- Good coordination and interpersonal skills.
- Detail-oriented with a proactive approach to task management.
- Ability to coordinate effectively with internal teams and external vendors.
- Basic knowledge of logistics, inventory management, and documentation will be an added advantage.
- Positive attitude, willingness to learn, and ability to work independently as well as in a team.